Instructions for Depositing Data to the AEA Data and Code Repository

  1. Select "Share Data".
    • You will be directed to your openICPSR Workspace.
    • You will see a list of previously created projects in the left navigation (if applicable) and a "Create New Project" button.
  2. Click "Create New project".
    • Select “American Economic Association Data and Code Repository” in the “Select a repository” field.
    • Provide a descriptive project title. Title should be "Data and Code for: [Title of article]" or "Replication Data for: [Title of Article]". Careful to avoid LaTeX code!
    • Click "Save & Apply" to create a new project.
    • Click "View Project" to open the newly created project.
    • Complete the list of principal investigators (authors).
    • Add a descriptive summary of your project. This can be a copy of the Abstract, or text that clearly allows people to understand the purpose of these materials independently.
  3. Upload data, computer programs, sets of computer program codes, extracts of existing data files, and supporting documentation necessary to replicate the results of your analyses.
    • Please upload the README (in PDF, TXT, or MD format) as the very first file - ensuring that it can be found easily by browsers of the archive.
    • Choose "Upload Files" to add multiple files, choose "Import from ZIP" to upload a ZIP file. You should not see ZIP files after uploading.
    • After clicking the appropriate button, drag and drop your files or choose files through a file selection window.
    • Click "Upload" to transfer files into your openICPSR project workspace.
    • Close the upload  window after the files are uploaded successfully.
    • You should a list of files and directories.
  4. Enter study-level metadata as appropriate including information about the "Scope of Project", "Methodology".
    • Authors MUST provide JEL codes
    • We ENCOURAGE authors to provide additional subject terms
    • Authors MUST provide the Manuscript Number, as this will allow us to properly connect the repository with the manuscript.
    • When data are provided, authors are encouraged to define the geographical scope, the universe, the time periods, the data type.
    • When only code is produced, authors should choose data type = program source code.
    • "Methodology" is particularly relevant for survey or experimental data: response rates, sampling rates, etc.
  5. Under the "Related Publications" section, add a new entry by clicking "Add value".
    • Select "Is supplement to" as type
    • Select "Manually Enter Citation" (even if you were provided a DOI!), and then select "Journal Article" as the publication type.
    • Fill in the title and authors of the submitted article or manuscript (which may differ from the name of the uploaded dataset).
    • Enter the name of the AEA journal you submitted to.
    • Click "Save & Apply." Do not enter any other information. If accepted, the Data Editor will populate the full information.
  6. DO NOT YET click "Publish Project".
  7. At this point, you should feel free to continue adding files, modifying information about files, etc.

Notifying the AEA Data Editor

When you are ready to release the deposit to the AEA Data Editor for further review, proceed as follows:

  1. You should now share the project with the AEA Data Editor (dataeditor@aeapubs.org), giving permissions to edit and download, and publish contents:
    share permissions with AEA Editor

    If you receive an error message:

    Failed to share resources

    please check the spelling of the email you entered.

  2. Add an entry to the "Project Communication Log" with the following information:
    • Subject: "Data deposit for " [Manuscript Central number]
    • Message:
      1. Author/Title of the manuscript (if different from the authors of the deposit)
      2. If you have had prior contact with the AEA Data Editor, you will also have a separate ID from that interaction (e.g. [AEJPOLICY-01]). Please add that number.

The AEA Data Editor will review the submission, and notify the editorial assistant when the files are ready for publication. Publication will be timed to coincide with the publication of the article.